INSTRUCTIONS ON DOWNLOADING and USING MS WORD TEMPLATE

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This document describes how to download and use Microsoft Word template file for the preparation of the manuscript for the Neurobiology of Lipids. For information on how to write an article for publication, check the Uniform Requirements for the manuscripts submitted to the BioMedical Journals. Also, please see our Advice to Authors.

We expect your submission to conform to the Uniform Requirements and to the technical requirement of the Neurobiology of Lipids. For general questions about Neurobiology of Lipids check our About the Journal page.

General information 

We request that authors use the Microsoft Word template file when preparing a paper for submission to Neurobiology of Lipids. Failure to adhere to this requirement will delay publication of your paper, because we will anyway ask you to convert the manuscript to the template style.

The template contains a collection of style labels that can be applied manually to headlines and paragraphs within a word-processed document. Applying such labels (ot tags) changes text into a standard typeface and font size. Most importantly, by labelling text with a particular style we will avoid some of the problems of incompatibility and font substitution that may occur when we open your manuscript in our typesetting software.

The above brings to minimum the time required to process papers for publication and ensures that errors are not introduced during typesetting.

We will value the submission of the manuscript as a word template as the authors contribution to the publication of their article in five weeks from the submission date.

Download the template 

Please download template in one of the following formats:
 

Word 97 & 2000

Word 6.0 & 95

Word Template file

 

PLEASE NOTE It is important to review and follow the instructions for manuscipt preparation set in our manuscript preparation page

To save the template file to your hard disk follow the steps below:

A. Point to the template file of your choice above.

B. Hold down your mouse button on your Mac until a new menu appears. If you use Windows, use the right button on your mouse to display the menu.

C. Select 'Save as' option. Type a name for the saved file (or accept our file name) and click 'Save'. You may wish to change the folder for the one you use to prepare your manuscript.

Instructions for using the template 

After the Word template has been downloaded from Neurobiology of Lipids website, there are several ways of using the file and importing styles into new or working documents.

If you have not yet started to prepare your article, you may wish to open the template file and work with it as with a new document. If you have already prepared your paper or have a draft of it, you will likely want to copy the existing Microsoft Word file (or the manuscript file processed with some other word processing software) into the Word template and thus apply styles to previously written text.

Basing a new document on the template

The easiest way of using the template when creating a new document is simply to open (double-click) the file. The Miscrosoft Word file that opens contains example text tagged with each style. This text can simply be overwritten (as you progress in writing the paper) or deleted. Deletion of the text that indicates the style does not delete the pre-set style itself, and styles can be applied to relevant text at any stage during working on the document. The style list is on the formatting toolbar to the left of the font list.

An alternative method of using the downloaded file is to save it as a Microsoft Word template. Open the downloaded file and, using the 'Save as' command under 'File' menu item, save the file as a template in the 'Templates' folder of the Word directory. First, in the 'Save File as Type' box, specify 'Document template' rather than 'Word document'. Next, in the directory box, specify the Templates folder within Microsoft Office or Word on the hard disk drive (for example, on a PC this may be C:/Program files/Microsoft Office/Templates). A permanent template has now been created on the hard drive (of course, you can delete it when you finish with the manuscript). To use the template styles in a new document, click on 'New' under 'File' menu, and select the template you have just created. A new Word file is created and is based on the Neurobiology of Lipids template.

Attaching templates to existing or working documents

The good way of applying the Neurobiology of Lipids styles to a previously written or working document is to use the copy-and-paste command to paste the existing text into the downloaded template file.

You may wish to proceed in the following way:

1. Open the downloaded template file and save it under a different file name.

2. Select and 'Copy' the desired parts of your existing Word document (or the text created using some other word processing software). The 'Copy' command (that can be executed by simalteneous pressing CTRL and C keys on the keyboard) places the selected text to the so called clipboard, from where it can be 'PASTED' to almost any other computer application, including our template file.

3. Paste the selected/copied sections into the relevant sections of the template file. To apply the pasting for the proper template file section you may wish first to select in the template file the text that indicates the style, and then to paste over it the text from the clipboard. This action will apply the pre-assigned template style to the pasted text. Remember that 'Paste' command can be executed by simalteneous pressing CTRL and V keys on the keyboard.

Please do note change the 'page setup' settings [ i.e. the margins (top, bottom, left, right) and the edge for header and footer ], as they are pre-set to the Neurobiology of Lipids values.

An alternative method involves saving the downloaded file as a Microsoft Word template and attaching the template styles to a working document.

To save the file as a template, follow the instructions detailed above:

1. Once a permanent template has been created on the hard disk, open the working document and select 'Templates and Add-ins' under 'Tools' (or sometimes 'File') on the toolbar.

2. Within the 'Templates and add-ins' window, select 'Attach' and highlight the newly created template.

3. Click 'Open' to select the template and, before selecting 'OK', make sure that the tick-box 'Automatically Update Document Styles' is ticked

Please note: failure to do the above will not copy the template styles over into the working document.

4. Clicking 'OK' will return to the working document. Go to the style list on the formatting toolbar (to the left of the font list) and you will see that all of the styles that were in the template have now been imported into the current document.

As before, please ensure that the top and bottom margins are set to at least 3 cm (or equivalent) when the file is saved.

Applying styles to the Word document

Please be aware that:

1. all styles apply to paragraphs (or to sentences or headings if they are displayed as 'paragraphs', e.g. title, authors, footnote, etc.).

2. When applying styles, there is no need to highlight the entire section to be put into style, or even a word or single character. Simply click on the sentence or paragraph (so that the cursor flashes at that point) and then go to the style menu on the toolbar and select the relevant style. This will apply that style to the entire text of the paragraph or sentence up to the point of the first hard return.

3. Several paragraphs can be put into a style at once. Simply highlight all the relevant text (by holding down the mouse button and dragging the cursor) and then select the appropriate style.

The styles are set so that, when applied to a paragraph, there is a certain amount of spacing preceeding and following paragraphs. This means that you do not have to enter multiple hard returns between different styled items.

Descriptions of the styles used in the template 

There are near twenty styles defined in the Neurobiology of Lipids manuscript template file. Some styles are designed to be applied to headings (e.g. for the article title, or for the article sections and subheadings), whereas others should be applied to sentences/paragraphs (e.g. for the abstract of papers).

The styles are designed to fit every manuscript preparation need. We anticipate that not all styles may be necessary for every paper (for example, there may be no supplementary information). A full list of the styles and the text they should be applied to is provided under the separate style description document.

Should you find that there is a missing style (required for your manuscript writing needs) that you would like us to add to the template file please feedback us using an online form.

Other related documents 

Required manuscript file format | Naming files and file size limit | Tables and figures

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